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Web services is a technology that enables secure communication between 2 devices on a network to share data and services.IMPORTANT: General practices need to have software that is web services ready. Services Australia have published a list of software developers who provide web services ready software.
Web services uses PRODA to authenticate and identify users and organisations (previously PKI). PRODA is used to securely access the following channels for web services:
From 31 August 2022 all practices using MedicalDirector Clinical and Pracsoft will be required to upgrade to the new Medicare web services-enabled version: Clinical 4.2, Pracsoft 4.2, in line with mandatory upgrades to Medicare Web Services.
MedicalDirector Clinical 4.2 allows access to AIR records in real time!
New AIR web services features within MD Clinical’s Immunisation tab allows GPs to:
• View patient’s AIR vaccine records within MD
• Download vaccine records from AIR directly into MD (right click > save locally)
• Send vaccine records from MD to AIR in real time
• Update vaccine encounters in MD and transmit to AIR
• View or update Indigenous or Special Risk status in MD and transmit to AIR
• View or record Medical Contraindications and Natural Immunity in MD and upload to AIR
• Record vaccination planned catchups in MD and upload to AIR
• View vaccine trials the patient has participated in
• Outstanding Immunisations menu allows you to send and manage all immunisations that have been recorded but not yet sent to AIR
See MedicalDirector userguide: Clinical User Guide – Immunisation module
Watch MedicalDirector webinar: Medicare Web Services – Clinical Workflows (start: 19min 50sec)
Call MedicalDirector support line: 1300 300 161
Can Nurses access the new AIR web services features in Medical Director Clinical?
• Yes, within MedicalDirector Clinical, a nurse must be set up in the User Database with an “AIR Ancillary Provider Number”:
See MedicalDirector Clinical User Guide – Adding / Editing Users
What is an AIR Ancillary Provider Number?
• It is a provider number given to an organisation to access AIR (also known as organisation AIR provider number)
• Call AIR to check if practices already have an existing AIR Ancillary Provider Number
• Or, to apply for a new AIR Ancillary Provider Number complete the ‘Application to register as an immunisation provider IM004’ form
With BP PremierSaffron SP3, information recorded in the Australian Immunisation Register (AIR) can be accessed from Bp Premier via the View AIR screen in the Immunisation section of the patient record.
New AIR web services features within BP tab allows GPs to:
• View vaccine history and vaccines due in BP from patient AIR records
• Save immunisations from AIR to the patient record in BP
• Record vaccines given overseas
• Upload individual immunisations to AIR from BP
• Generate an Immunisation History Statement from BP
• Update immunisation encounters from BP and upload to AIR
• Add a Planned Catch up in BP and upload to AIR
• Add indigenous status or Special risk status in BP and upload to AIR
• View Medical Contraindications, Natural Immunity, and Vaccine trials
• View complete list of vaccinations sent to AIR via Utilities > AIR > View > Sent vaccinations
Release Notes: Bp Premier Saffron SP3
Reference Guide: Immunisations & Sending to AIR
Website: Record and send immunisations to the AIR
Website: Access AIR information
Website: Record immunisation batch numbers
Can Nurses access the new AIR web services features in Bp Premier?
• Yes, nurses will need to add the “Location AIR Provider Number” to access and view AIR data via Setup > Practice details > Practice locations > Edit.
See Best Practice: Add practice location details
What is a Location AIR Provider Number?
• It is a provider number given to an organisation to access AIR (also known as organisation AIR provider number)
• Call AIR to check if practices already have an existing Location AIR Provider Number
• Or, to apply for a new AIR Ancillary Provider Number complete the ‘Application to register as an immunisation provider IM004’ form
If you are a general practitioner with a registered Medicare provider number, you do not need to complete this form. You can use your Medicare provider number to submit data to the AIR.
Use the Application to Register as a Vaccination Provider IM004 if you are an Individual or Organisation wanting to register as a vaccination provider for the purposes of sending immunisation data to the Australian Immunisation Register (AIR).
Organisations – General practice
General practices with either an RN or with two or more GPs should apply for an Organisation AIR provider number – also known as:
Individuals – Pharmacists
If you are a pharmacist, please also complete and submit the NSW Pharmacist application to register as a vaccination provider with the Australian Immunisation Register
How to submit
See NSW Health website
Using the Australian Immunisation RegisterUsing the Australian Immunisation Register
There have been 3 smallpox vaccines added to the list of non-standard vaccines that are able to be recorded on AIR – see AIR vaccine code formats:
The AIR042 report identifies patients aged over 5 years who have not yet received a COVID-19 vaccination, and those due for abooster dose. See guidelines on how to download AIR042 report.
HPOS Messages is a way to send and receive secure notifications. It’s not an email account.
See website for guides to help health professionals use HPOS Messages:
The AIR forms will no longer be accepted if sent by email, mail or fax – it will only be accepted if submitted online using the “form upload” function in HPOS Messages. This function allows you to securely send messages with forms and supporting documents directly to AIR:
AIR user guides
Need help? Call the PRODA team on 1800 700 199
Authentication file log in to AIR has been decommissioned. You can only access AIR via a PRODA account.
Helpful resources and videos created by QLD Health: Using the Australian Immunisation Register
Services Australia – How to:
Would you prefer your PHN to send you your practice’s Overdue childhood immunsation report? Contact immunisation@cesphn.com.au to register your interest.
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