By the middle of winter, most proactive patients will have received their 2025 flu vaccine. Late July onwards is the optimal time for clinics to start actively recalling NIP-eligible patients who have not yet received their free flu vaccine.
Below are two quick & simple flu vaccine QI activities that your practice can complete.
Why is it “simple”?
This activity involves a new process to update patient vaccination records by clicking one button to download records of vaccines given elsewhere from AIR to clinical software.
Recording this QI activity is simple using our one-page QI Recording Template.
Will it help with my PIPQI measures?
This activity will directly improve QIM 4 – Proportion of patients aged 65 and over who were immunised against influenza (in the last 15 months).
What does this QI involve?
Download AIR vaccine records directly to your clinical software – no more manually recording vaccines given elsewhere
To download, right click on vaccine record and save by clicking:
* “Store Locally” for Medical Director
* “Save to patient record” for Best Practice
Most clinical software systems (BP, MD) are now directly linked to the Australian Immunisation Register (AIR) – no more logging into PRODA. You can view and print a statement for the patient’s entire immunisation history directly from your clinical software.
Next steps?
Follow instructions in this guideline to get started on this QI activity immediately, or
Book a 30-min QI induction session with our immunisation support team!
Outcome?
Improve QIM-4: this activity aims to improve the QIM 4 measure for the next PPR Report by updating flu vaccine records in clinical software to reflect AIR record. Next Practice Progress Report is Quarter 3 (period ending 31 July 2025).
Foster teamwork: this activity can be jointly completed as a group activity by all clinical staff which allows individual staff contributions to achieve a common team goal.
Minimal impact to workflow: this activity is quick and can be completed within weeks without impeding usual workflow,
Optimise productivity: activity can be broken down into 5-min tasks which can be completed intermittently – e.g. quiet periods between patient bookings.
Alternate:
Complete the Influenza Data Quality QI to ensure that your practice software’s flu vaccine records are up-to-date with AIR records. This QI makes sure that your practice software accurately captures all patients who have received their 2025 flu vaccine, including those who may have received the vaccination at a different medical centre.
It is crucial to ensure that your flu vaccine data is up-to-date on your practice software prior to undertaking any other QIs, as inaccurate data could lead to the unnecessary recall of patients who have already received their vaccine elsewhere.
The funded SMS flu vaccine recall program has limited spots available – only a few spots remain for CESPHN’s allocated 20 funded practices. To secure a funded program, register your interest promptly by completing application form.
Why is it “simple”?
Only takes 15 minutes to set up – entire process is guided by GoShare support team
GoShare support extracts a list of NIP eligible patients 65+ who have not had a flu vaccine in 2025
SMS reminder is scheduled to be sent automatically to patients in weekly batches
Patient is notified that they are eligible for a free flu vaccine, and encourages them to book an appointment.
Minimal extra staffing required – process prompts patient to call to make a booking. During busy times, reception assistance may be required to to answer incoming calls.
Minimal workflow disruption – SMS’s are grouped into small bundles and pre-scheduled to be dispatched weekly to minimise workflow disruption / additional reception workload (e.g.: schedule 50-100 SMSs to be sent per week)
Register now – don’t miss out!
Only a few spots remain for practices to participate in the free GoShare flu vaccination recall program.
For more information, access the Practice Brief.
Registration for the program only takes 15 minutes, and practices can register here.
Feedback is being sought on users’ experiences of the Australian Immunisation Handbook mobile app.
An independent design consultancy firm will conduct the research, which has the aim of improving the future utility of the app – which allows users to access the full Handbook while offline and offers a range of navigational and bookmarking features.
Give your feedback here.
Source: NCIRS Weekly Jab newsletter 18 July 2025. Subscribe here: ncirs.org.au/user/register
Upcoming events
| REGISTER 23 July 2025 18:00-19:00 AEST | Immunisation Coalition Webinar – COVID-19 Update Webinar (online) The Immunisation Coalition’s annual update on COVID-19 in Australia will provide the latest facts about COVID-19 and vaccination. For GPs, Immunisation Nurses, Pharmacists, and other immunisation professionals. |
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